Typically, employees of a small business incur various business expenses out of their own pockets. Discover a Better Way to Manage Expense Reporting and Finance Operations.6 Steps To Create An Expense Report: A Guide For Small Businesses.Be sure to confirm receipt requirements when traveling on grant funds. In some instances, the sponsored program may require a receipt for all expenditures, including those charged to IU and not paid out of pocket by the traveler. Typically do not require receipts unless a receipt is required by the department or if a grantĪccount is being used to fund the trip. Travel expenses charged through IU's Designated Travel Agencies or through Egencia

Office of Research Administration or the sponsor prior to the trip. The traveler should confirm receipt requirements with the If a sponsored research program has more restrictive receipt requirements, the more Name, the date of the transaction, the amount of the transaction, method of payment and shouldīe signed by the payee attesting that payment was received.

Appropriate documentation for cash payments should include the If cash must be used, a receipt is required to substantiate theĮxpense. Airfare, lodging, and rental car expenses require a receipt for reimbursement regardless of amount.Ĭash is not an acceptable means of payment for business travel expenses unless no other This requirement applies to both IU and non-employee travelers. Individual travel expenses $75.00 or greater require a receipt for reimbursement. If individual expense is $75 or greater, receipt must be itemized. The following chart sets forth the university's receipt requirement for various expense categories: The receipt documentation must also align with the nature or business purpose of the expense.

The vendor name (and location in some instances, such as lodging).

Receipts must be itemized and include the following detail: The receipt documentation in Chrome River must not be submitted for any other reimbursement or disbursement. The electronic documentation is the equivalent of the original receipt documentation. Receipt documentation for out of pocket travel expenditures must be uploaded electronically as a PDF file to the Chrome River expense report on which the expenses are being submitted.

Expense receipts